• Purchase Materials
• Book Recommendaitions
• Donation of Materials
• Internal Budget Transfer
• Regarding the Return
• Use After Leaving
• Documents and Forms
• Departmental Offices

The purchase of books using research funds is typically handled by the responsible library.
Purchases funded by the Grant-in-Aid for Scientific Research are processed by the accounting section of the affiliated department.
Based on the Library Asset Guidelines (Japanese Only), books purchased with university funds that are expected to be utilized for one year or longer shall be registered as assets of the university.
The books you have purchased will be held at the library and returned to you after the registration process is complete.
Once the books are registered, they will become searchable in the library catalog OPAC.Please note that when purchasing items as library assets, multiple funding sources cannot be combined for the purchase.
Purchased books cannot be discarded without authorization. Proper procedures must be followed.

When purchasing with university operating funds and external funds

• When purchasing as an asset, please enter “Library Asset” or “Asset Registration” in the remarks section of the Purchase Confirmation Report/Purchase Request Form.
• After having the purchased books inspected at your respective library or other designated location, please submit them along with the “Purchase Confirmation Report/Purchase Request Form,” delivery note, invoice, and other relevant documents to your respective library or another designated location.
• When using external funds, please carefully review the usage rules for each external fund.

When purchasing with a Grant-in-Aid for Scientific Research

• Books purchased with Grant-in-Aid for Scientific Research funds that qualify as assets must be donated to the university (Affiliated Library) in accordance with the “Regulations for Acquiring Grants-in-Aid for Scientific Research” (Ministry of Education, Culture, Sports, Science and Technology) and the “Manual for Grant-in-Aid for Scientific Research Programs” (University Research Promotion Division).
  The required documents and acceptance procedures are the same as for the university-operated funds, etc.

Journal subscriptions are generally contracted on an annual basis (January–December; some domestic journals follow an April–March subscription period). Additional subscriptions, cancellations, or changes to the budget cannot be made during the contract period.
Please take this into consideration if you are planning to retire or transfer to another institution.

Subscriptions

• We conduct a survey around April each year to identify journals for which there is a demand for subscription, and the subscription titles are finalized around July. When considering new subscriptions, renewals, or cancellations, please refer to the list of journal titles that we distribute.
• In principle, new subscriptions shall be funded by the relevant faculty or laboratory rather than through joint purchasing.
• Budget and accounting matters are handled by the accounting section of the relevant department.
• The library reports to the relevant department on a quarterly basis on journal purchases made using research funds.

One-time purchase

If you wish to make a one-time purchase of a specific issue or back issue of a journal, please contact your affiliated library.
Please note that some journals may not be available for purchase.

Usage

• The arrival status of purchased journals can be checked via the library catalog (OPAC).
• New journal issues for laboratory use are available for pickup at the library.
• Please notify your affiliated library when your laboratory no longer needs unbound or bound journals.

Binding of Journals

If you wish to have purchased journals bound, please contact your affiliated library.

We are accepting recommendations for student books from faculty and staff.

Content of Recommended Books

Academic books (Japanese and foreign language, print and electronic) focusing on introductory and fundamental texts across all fields, including interdisciplinary areas.
* Bulk requests for materials with clearly long-term publication schedules, such as ongoing complete works or series, are excluded.
* Books intended for faculty research purposes are excluded.

Recommendation Method

• Library Web Services MyLibrary Purchase Request (for Students)
  *To all faculty and staff members in charge of General Education Subjects: Effective April 1, 2024, requests must be submitted via "MyLibrary."
• E-Mail
  Please include the following information and send it to z-sentei@. (Replace “@” with “@grp.tohoku.ac.jp”)
  Your department/division name, your name, ISBN, book title, publisher, number of volumes.
  If there is any other necessary information, please include it.

Books

We accept donations of books. Please check this.--> 附属図書館「図書の寄贈」(Japanese Only)

Journals

• All matters concerning donated materials, including acknowledgments of receipt, requests to discontinue donations, and questionnaire responses, should be handled within your department or laboratory.
  If you wish to donate journals to the library, please contact your affiliated library.
• If you would like the library to handle the donation procedures, please ask the donor to change the mailing address so that materials are sent directly to the library.
• For inquiries about journal donations, please contact your affiliated library or the Serials Management Section at the Main Library.

Prior approval is required to pay for interlibrary document copies, interlibrary book loans, or in-library photocopying using research funds.
Please contact the Reference Section.

Content

Application Procedure

Books purchased with research funds are university assets. They cannot be disposed of without authorization.
When transferring, relocating, resigning, or otherwise leaving the university, or when items are no longer needed in the laboratory and you wish to dispose of them or return them to the library, please follow one of the procedures below.
Please notify Main Library.

• Return to the Library.
• Management Handover (Transfer management to a laboratory successor or another laboratory within the same department)
• Continue using at the new assignment location

Return to the Library

• Affiliation/Name
• Number of books scheduled for return

Management Handover

• Name and Department of Transferred Personnel
• Name and affiliation of the successor
• List containing the document name (title, barcode ID number, call number (classification number on the spine label), volume/issue number, etc.)

Continue using at the new assignment location

1. In the case of transfer to another department within Tohoku university
Please provide the following information.
Depending on the destination, you may need to fill out the “Library Asset Transfer Request Form (Japanese Only)” and bring the physical item with you.
• Name and Department of Transferred Personnel
• Assigned Department
2. In the case of transfer outside Tohoku University
Please provide the following information.
Depending on the source of funds at the time of purchase and the collection status within Tohoku University, the materials may not be permitted to be removed from the university.
• Name and Department of Transferred Personnel
• List containing the document name (title, barcode ID number, call number (classification number on the spine label), volume/issue number, etc.)
• Books that can be taken out: Please fill in 「図書資産異動申請書 (Japanese Only)」、 or 「寄附物品返還請求書 (Japanese Only)」 and bring the books with you.

After retirement, you may use the library as an external user. Please apply for an “Affiliated Library User Card” to access the facilities.
For information on how to use the service as an external user, please check here.→For Visitor
Emeritus professors may continue to use the service by obtaining the “Certificate of Emeritus Professor.”

• 図書資産ガイドライン　（形式：PDF）
• 文献複写・現物借用　校費振替依頼書（形式：PDF）
• 文献複写・現物借用　校費振替依頼書（形式：WORD）
• 寄附物品返還請求書　　（形式：WORD）
• 図書資産異動申請書　　（形式：PDF）
• 図書資産異動申請書　　（形式：EXCEL）

The designated contact points for each department are as follows.
Alternatively, please check the contact information for each specific service.→ User Guide "Contact"
Please replace the “@” in the email addresses listed in the contact list below with the content specified in the “@ Replacement” section.

Kawauchi Campus

Kawauchi Campus Contact Points
Department	Contact Point	Department	Contact Point
Graduate School / Faclty of Arts and Letters	Library : (022) 795-6008 : sal-lib@ @ Replacement: @grp.tohoku.ac.jp	Institute for Excellence in Higher Education	Operations Support Office : (022) 795-7551 : ieheoffice@ @ Replacement: @ihe.tohoku.ac.jp
Graduate School / Faclty of Education	Library : (022) 795-6109 : edu-lib@ @ Replacement: @grp.tohoku.ac.jp	Graduate School of International Cultural Studies	General Affairs and Planning Section : (022) 795-7541 : int-som@ @ Replacement: @grp.tohoku.ac.jp
Graduate School / Faclty of Law	Library : (022) 795-6240 : law-lib@ @ Replacement: @grp.tohoku.ac.jp	Archives (The Center for Academic Resources and Archives)	Main Library Acquisition and Cataloging Section : (022) 795-5921 : acq＠ @ Replacement: @grp.tohoku.ac.jp
Graduate School of Economics and Management / Faculty of Economics / Accounting School	Library : (022) 795-6328 : econ-lib@ @ Replacement: @grp.tohoku.ac.jp	Center for Data-driven Science and Artificial Intelligence (CDS)	Office : (022) 795-7680 : info@ @ Replacement: @cds.tohoku.ac.jp
Center for Northeast Asian Studies (CNEAS)	Library : (022) 795-6081 : library-cneas@ @ Replacement: @grp.tohoku.ac.jp

Katahira Campus

Katahira Campus Contact Point
Department	Contact Point	Department	Contact Point
Law School School of Public Policy	Library : (022) 217-4858 : lp-k@ @ Replacement: @grp.tohoku.ac.jp	Institute of Fluid Science (IFS)	Library of Institute of Fluid Science : (022) 217-5312 : library@ @ Replacement: @ifs.tohoku.ac.jp
Research Institute of Electrical Communication (RIEC)	Library : (022) 217-5423 : riec-tosho@ @ Replacement: @grp.tohoku.ac.jp	Graduate School of Life Sciences	(Katahira) Library of Graduate School of Life Sciences : (022) 217-6193 : lifesci-supp@ @ Replacement: @ige.tohoku.ac.jp
Institute of Multidisciplinary Research for Advanced Materials (IMRAM)	Library : (022) 217-5656 : tagen-library@ @ Replacement: ＠grp.tohoku.ac.jp	Advanced Institute for Materials Research (AIMR)	Main Library Information Management Division : (022) 795-5921 : acq@ @ Replacement: ＠grp.tohoku.ac.jp